Descrição da Vaga
The ideal candidate will be in charge of the organization and efficiency of daily office operations.
From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.
Responsibilities • Provide administrative support to the office including departmental schedule management and calendar management.
• Help ensure general office requests are responded to in a timely manner and use best judgement to assist and make decisions without supervision when applicable.
• Point person for facility requests, e.
g.
faulty equipment, cleaning personnel, entry badges etc.
• Screen and manage telephone and email inquiries and requests.
• Ensure timely expense reporting in compliance with organizational policies.
• Organize extensive travel arrangements (both domestic and international), managing complex itineraries, booking flights, hotels, ground transportation and local restaurant reservations for meetings/visitors.
• Organize in-house lunches for KDP Brasil Global Sourcing events and visitors.
• Create presentations for general office use.
• Act as a first line of contact and representative for office visitors – greet and handle any necessary administrative functions to ensure a positive first impression and experience in the company office.
• Internal and external meeting logistics.
• Day-to-day planning and activities.
• Host and facilitate meetings and welcome to our many visitors.
• Monitor and order all office supplies, including coffee and tea orders from the US.
• Indirect Procurement Team: with minimal or no direction, review and resolve invoice discrepancy, execute new vendor setup, order expediting, and other transactions as needed.
• Work with SAP for PTP (Procure to Pay) functions for indirect purchases.
• Daily review, receipt, and follow-up with invoices from all non-coffee vendors.
• Work with vendors to effectively and continuously ensure facility works are carried out in a timely manner and to our complete satisfaction.
• Ensure all invoices are correctly coded and sent to accounts payable on a timely basis.
• Follow-up Finance for weekly payments and outstanding issues.
Technical Requirements • 5+ years of experience working in an office administration / office management role • Fluent in English and Portuguese • Proficient in MS Office Other Requirements • Flexible and willing to take on a variety of tasks • Ability to work well alone and within teams • Excellent ability to communicate verbally and in writing • Customer-focused approach, monitor customer expectations and adapt as needed • Ability to prioritize and plan work in an organized manner while exhibiting efficient time management against key deadlines • Proven track record of working in a busy and demanding business environment is essential Great Brands and Great People At Keurig Dr Pepper, we are building the beverage company of the future.
Our forward-looking culture is the foundation for a fast-paced environment where we live our values Team First, Deliver Big, Think Bold and Be Fearless and Fair.
Join our strong, committed, global team of more than 25,000 employees who are proud of our brands, partnerships, innovation, and growth! KDP Brasil Global Sourcing is an equal opportunity employer and affirmatively seeks diversity in its workforce.
KDP Brasil Global Sourcing recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, or any other status protected by law.
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