Meeting & Events Coordinator/Tech

CB Richard Ellis - 26 days ago

Meeting & Events Coordinator/Tech

Job ID




Service line

GWS Segment

Role type


Areas of Interest



Mountain View - California - United States of America


The Event Coordinator will need to be an experienced, take-charge professional with the ability to support logistics and resources for internal client events on an active, well-known high-tech campus. This person will be responsible for the physical setup of events, such as all-hands meetings, seminars, conferences, and social gatherings. The Event Coordinator must maintain a high level of customer service at all times and be agile in responding to last-minute client requests.

Primary Responsibilities:

Be comfortable doing event setups of tables and chairs, along with other general furniture items. Event range in size from 25 to 500 people normally.

Work well within a cross-functional team and represent CBRE with a positive, professional, and pleasant attitude

Support customers/guests in person, by telephone and with email to ensure that all questions and needs are met in a timely manner.

Collect event information from internal clients in support of event setup & A/V needs.

Do light maintenance work on-site as needed.

Coordinate work with vendors and ensure PO's are requested and issued in a timely manner

Support the weekly event schedule for the Events & AV team

Respond quickly and effectively manage last-minute client requests

Inform upper management of important, executive-level client events and complaints

Maintain customer confidence and protect the Operations team by keeping information confidential when needed

Service Delivery

Seeks to continuously improve processes, systems, and overall client satisfaction

Provides direction/information to clients, facilities staff, and vendors as required to ensure excellent coordination/execution of work within client environment with minimal disruption


Must have at least 2 years of experience in a customer-facing role with strong skills in public relations and addressing customer complaints

Must have basic computer skills (Microsoft Word, Outlook). Must have the ability to multi-task and work within a fast-paced environment

Must have the ability to identify issues, solve problems, and make good decisions quickly to ensure the success of client events

Must be detail-oriented and have strong organizational skills

Strong verbal and written communication skills

Must be a strong team player and support the Conference Services Supervisor as needed
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