Project Site Administrator

Spiecapag Construction Australia, part of the world-wide Vinci group, are seeking an experienced Project Administrator to join our Perth based project management team.  

Prior exposure and proven experience to a project based administration position, preferably within the Construction industry, with a minimum of 3 years’ experience will be well regarded. 

Reporting to the Project Manager and working closely with the Human Resources Manager you will,


Assist recruitment of Project personnel with relevant team members
Draft employment contracts once suitable candidates are sourced and approved
Assist with the on-boarding process of Project personnel, including arranging medicals and organising completion of the necessary paperwork
Arrange mobilization of Project personnel including organizing travel and accommodation
Ensures all mobilization and on-boarding documents are complete, current, signed and stored appropriately 
Assist with any HR issues, including employment contract queries, disciplinary matters and terminations as required
Provide administrative assistance to the project team
Complete and maintain travel and accommodation register for all Project personnel
Stock control and ordering of office supplies and incidentals
Completion of weekly man hours for payroll purposes to be checked and approved by Project management
Checking of time sheets for payroll support

Ancillary skills, attributes and qualifications desirable include: 


Excellent computer literacy, with intermediate skills in Word, Excel and Outlook
Good analytical and problem-solving skills
Strong people skills
Knowledge and previous experience with Definitiv software or similar will be highly regarded
Exceptional written and oral communication skills
Strong people skills with regards to relationship management and conflict management
Work closely with safety management team, aiding in reporting, induction and training functions

This project position is a local Perth based role, on project site, offering a competitive remuneration based on a 5-day working week however flexibility for additional work is essential.  

To apply, please provide a brief cover letter and resume detailing your prior project administration experience.

Only shortlisted applicants will be contacted, no agency referrals please. 

Other jobs that may be of interest
Dental Assistant - Specialist Orthodontist
Menora Practice Administration - 3 days ago
Perth
Menora Practice Administration
The Stork has visited Morley Orthodontic Centre twice over! We are seeking two energetic, motivated DCAs with friendly and happy demeanours to join our fantastic, supportive, family orientated team.We are a thriving, established and friendly practice...
Project Administrator
Talent Associates - 9 days ago
Perth
Talent Associates
CompanyAn opportunity has arisen for a an experienced Project Administrator to join a leading international construction group to help deliver a complex major pipeline project in WA. With exceptional systems and support infrastructure, they are among...
Administration Assistant (12 month Maternity Contract)
Guardian Exercise Rehabilitation - 4 days ago
Perth
An exciting opportunity has become available for an enthusiastic Administrative Assistant to join our group of friendly and experienced administrators at Guardian Exercise Rehabilitation. This is a full-time maternity cover contract until the 30th of...
Project Administrator
SAGE Automation - 4 days ago
Perth
SAGE Automation has grown and evolved since being founded in 1994. Our work is showcased as world-leading. We have carved out a footprint across the country and overseas, but we have held on to the culture with which we began. We currently have an op...
Contracts Administration
Individual Developments Pty Ltd - 8 days ago
Perth
IDWA are looking for a responsible Contract Administrator to join our team. Your main duties will be:·Provide general administration support to the Managing Director as required.·Liaising with relevant stakeholders both internal and external – (Keepi...
Office Administrator
Hydrobiology Pty Ltd - 10 days ago
Perth
Office AdministratorHydrobiology is an environmental consulting company with offices in Perth, Brisbane and Singapore. We are currently seeking an Office Administrator for our growing Perth office. The successful applicant would be joining a friendly...