Project Site Administrator

Spiecapag Construction Australia, part of the world-wide Vinci group, are seeking an experienced Project Administrator to join our Perth based project management team.  

Prior exposure and proven experience to a project based administration position, preferably within the Construction industry, with a minimum of 3 years’ experience will be well regarded. 

Reporting to the Project Manager and working closely with the Human Resources Manager you will,

Assist recruitment of Project personnel with relevant team members
Draft employment contracts once suitable candidates are sourced and approved
Assist with the on-boarding process of Project personnel, including arranging medicals and organising completion of the necessary paperwork
Arrange mobilization of Project personnel including organizing travel and accommodation
Ensures all mobilization and on-boarding documents are complete, current, signed and stored appropriately 
Assist with any HR issues, including employment contract queries, disciplinary matters and terminations as required
Provide administrative assistance to the project team
Complete and maintain travel and accommodation register for all Project personnel
Stock control and ordering of office supplies and incidentals
Completion of weekly man hours for payroll purposes to be checked and approved by Project management
Checking of time sheets for payroll support

Ancillary skills, attributes and qualifications desirable include: 

Excellent computer literacy, with intermediate skills in Word, Excel and Outlook
Good analytical and problem-solving skills
Strong people skills
Knowledge and previous experience with Definitiv software or similar will be highly regarded
Exceptional written and oral communication skills
Strong people skills with regards to relationship management and conflict management
Work closely with safety management team, aiding in reporting, induction and training functions

This project position is a local Perth based role, on project site, offering a competitive remuneration based on a 5-day working week however flexibility for additional work is essential.  

To apply, please provide a brief cover letter and resume detailing your prior project administration experience.

Only shortlisted applicants will be contacted, no agency referrals please. 

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